MINISTRY OF EDUCATION, SCIENCE AND TECHNOLOGY

COVID-19 Risk Assesment for Safe Re-opening of
Schools and Learning facilities.

Strict Instructions:
* This form should be filled by the School Head or the School Owner.
* Only ONE form should be filled and submitted per school.

ASSESSMENT AND RATING
INSTRUCTIONS
  1. With the use of physical Inspection, Interrogation and Evidence check, assess the School’s readiness.
  2. Rate the risk level for each component as follows:
  3. High Moderate None
  1. The objective is to have either yellow or green only
  2. Green means the risk is zero.
  3. Yellow indicates that the risk can and is being mitigated prior to re-opening the school. All yellow/red answers must be accompanied by a mitigation measure explanation in the accompanied format. Please note most yellow options provide the guidance necessary to improve through mitigation measures.
  4. Any red response means that there is an unacceptable level of risk which cannot (at this time) be mitigated. This is an immediate fail. However, in the interest of helping support the school to meet an acceptable level of risk, the yellow/red responses must be accompanied with a mitigation measure explanation in the accompanied format. This will serve to guide schools towards the resources necessary to improve and pass.
  5. Red and yellow responses require mandatory mitigation measures to accompany the response (see mitigating measures form directly following assessment).
  6. Ultimately, only assessments with yellow and green can pass.
  7. Any assessment with red requires that the school remains closed until the relevant authorities, partners, and stakeholders support the school to turn the red into a yellow

SECTION A: READINESS CHECKLIST

1. Risk to Health
Risky
Moderate
Safe

a. Consider Level of risk associated with the stage of community transition (e.g., spread of confirmed cases, hospitalization and death rates across age groups in the location/ community).

Risky
Moderate
Safe

b. Consider Number of children at risk (with underlying conditions and special needs).

Risky
Moderate
Safe

c. Consider Number of staff at risk of severe disease (age-groups and underlying conditions).

Risky
Moderate
Safe

d. Consider availability of public health officials in the school or communities and ability to detect and respond to new cases.

Risky
Moderate
Safe

e. Consider Ability of children, girls, adolescents, and parents to report symptoms of COVID-19.

2. Safeguarding Readiness
Risky
Moderate
Safe

a. Consider Availability of policies for safe operations—hygiene, sanitation, and social distancing, including considerations to protect high risk Individuals.

Risky
Moderate
Safe

b. Consider School infrastructure sufficient to apply NCDC two-meter social distancing rule and to ensure appropriate hygienic conditions.

Risky
Moderate
Safe

c. Consider Adoption of health and safety protocols to lower risk of infection in the school.

Risky
Moderate
Safe

d. Consider Adequate school funding for critical health and safety materials.

Risky
Moderate
Safe

e. Consider School capacity to train school staff on safe school operations.

Risky
Moderate
Safe

f. Consider Sufficient supervision of the learners to ensure adherence to recommended protocols, including during recreational time and breaks

3. Community Readiness to Support School Safety
Risky
Moderate
Safe

a. Consider Satisfactory or high level of compliance with NCDC recommended measures for  containment of outbreak (like social  distancing, use of face mask outside home).

Risky
Moderate
Safe

b. Consider Measures to enforce compliance with NCDC guideline for safe public and private transportation.

Risky
Moderate
Safe

 c. Consider Parents willing to keep children who are ill back at home and seek medical attention in line with NCDC recommendations.

Risky
Moderate
Safe

d. Consider Parents/guardians teach and model frequent hand hygiene, cough etiquette, and face mask wearing.

SECTION B : READINESS MITIGATION MEASURES EXPLANATION

1. Risks to Health
2. Safeguarding Readiness
3. Community Readiness to Support School Safety
ASSESSMENT AND RATING
INSTRUCTIONS
  1. With the use of physical Inspection, Interrogation and Evidence check, assess the School’s readiness.
  2. Rate the risk level for each component as follows:
  3. High Moderate None
  1. The objective is to have either yellow or green only
  2. Green means the risk is zero.
  3. Yellow indicates that the risk can and is being mitigated prior to re-opening the school. All yellow/red answers must be accompanied by a mitigation measure explanation in the accompanied format. Please note most yellow options provide the guidance necessary to improve through mitigation measures.
  4. Any red response means that there is an unacceptable level of risk which cannot (at this time) be mitigated. This is an immediate fail. However, in the interest of helping support the school to meet an acceptable level of risk, the yellow/red responses must be accompanied with a mitigation measure explanation in the accompanied format. This will serve to guide schools towards the resources necessary to improve and pass.
  5. Red and yellow responses require mandatory mitigation measures to accompany the response (see mitigating measures form directly following assessment).
  6. Ultimately, only assessments with yellow and green can pass.
  7. Any assessment with red requires that the school remains closed until the relevant authorities, partners, and stakeholders support the school to turn the red into a yellow

SECTION C: COMPLIANCE CHECKLIST

AUTHORIZED ASSESSORS : SCHOOL HEALTH, QUALITY ASSURANCE AND ADMINISTRATIVE OFFICIALS OR EQUIVALENT IN BASIC, SECONDARY, TERTIARY AND NON- FORMAL EDUCATION EMERGENCY OPERATING CENTRE.
1. Fencing and Gate (integral to controlling alternative learning timetables and managing social distancing)
Risky
Moderate
Safe

1a. Fenced-in premises with manned gates (integral to controlling alternative learning timetables and managing social distancing).

Risky
Moderate
Safe

1b. Visible designated dropoff and pick-up point outside of the school entrance for  parents, guardians, and visitors.

Risky
Moderate
Safe

1c. Availability of schedule outlining staggered arrival and departure times of  learners to avoid crowding.

2. Classrooms Learning Spaces
Risky
Moderate
Safe

2a. Availability and adequacy of classrooms and learning spaces in line with NCDC prevailing guidelines on social distancing (e.g., reduced number of learners, administrators, and other education personnel to adhere to the two-meter guideline).

3. Managment of tables
Risky
Moderate
Safe

3a. Plan in place and communicated to learners on the operation of alternative timetables and/or shifted classes in order to adhere to NCDC social distancing guidelines.

4. Teachers' Learning Furniture.
Risky
Moderate
Safe

4a. Adequacy of learners’ and teachers’ furniture in line with NCDC two-meter guidelines for safe distancing.

5. Doors and Windows
Risky
Moderate
Safe

5a. Adequacy of doors and windows to ensure good ventilation.

FACILITIES : HEALTH, SANITATION, AND HYGIENE.
6. Disinfection
Risky
Moderate
Safe

6a. Classroom, staff rooms, offices and entire premises appropriately disinfected as recommended e.g at least twice a day with suitable disinfectant as per NCDC guidelines.

Risky
Moderate
Safe

6b. Schedule for disinfection is in place and aligned to shifts in class timetable in order to ensure disinfection of communal
areas and surfaces.

Risky
Moderate
Safe

6c. Schedule for disinfection of boarding and hostel accommodation and other sleeping areas at least once a day with a suitable disinfectant in accordance with NCDC guidelines.

7. Infrared thermometer
Risky
Moderate
Safe

7a. Availability and adequacy of recommended infrared thermometers for temperature checks at the gate upon entry.

8. Hand Sanitizers
Risky
Moderate
Safe

8a. Availability and adequacy at the gate, communal areas (e.g., classrooms, staff rooms, and offices).

9. Face Masks
Risky
Moderate
Safe

9a. Learners, teachers, administrators, and other education personnel wear face masks at all times while at school.

Risky
Moderate
Safe

9b. School has a readily available stock of fsace masks for vulnerable learners.

Risky
Moderate
Safe

9c. All disposable face masks are disposed of properly according to NCDC guidelines.

10. Safe Water
Risky
Moderate
Safe

10a. Availability and adequacy of safe water supply to maintain WASH requirements, including handwashing, toileting, sanitary and waste disposal.

11. Soap and Disinfectants
Risky
Moderate
Safe

11a. Availability and adequacy of soap and disinfectants to support WASH requirements, including handwashing, toileting, sanitary and waste disposal.

12. Handwashing Points
Risky
Moderate
Safe

12a. Availability and adequacy of hand washing facilities at strategic points (entry gate, outside classrooms, toilets).

13. School Clinic
Risky
Moderate
Safe

13a. Availability of school clinic or other designated space for isolating sick learners, teachers, administrators, and other education personnel.

Risky
Moderate
Safe

13b. Schedule in place for school clinic or other designated space is cleaned and disinfected at least twice per day.

14. Boarding and Hostel Accommodation
Risky
Moderate
Safe

14a. Beds are positioned at least two meters apart.

Risky
Moderate
Safe

14b. Policy outlining one person occupancy per bunker bed.

Risky
Moderate
Safe

14c. To the extent possible, restriction of residential learners going outside of the school.

15. Learners
Risky
Moderate
Safe

15a.  Availability of health activities and programs where all learners sensitized and trained on COVID-19 pandemic and appropriate application of preventive  measures and trained on safe distancing, the use of masks, hand washing etc. as per NCDC guidelines e.g. space in timetable, health activities integrated into existing subjects, IEC displayed in strategic locations in school (main/exit points).

16. Teachers and Administrators
Risky
Moderate
Safe

16a. All teachers and administrators sensitized and trained on COVID-19 pandemic and appropriate application of preventive measures and trained on safe distancing, the use of masks, handwashing etc. as per NCDC guidelines e.g staff training, plan in place for managing and isolating unwell learners, teachers and education personnel, IEC materials displayed in strategic locations in school (main/exit points), teacher monitor and track attendance, windows and doors are kept open while classes are taking place etc.

17. Other Education Personnel
Risky
Moderate
Safe

17a.  All education personnel sensitized and trained on COVID-19 pandemic and appropriate application of preventive measures and trained on safe distancing, the use of masks, hand washing, etc. as per NCDC guidelines.

18. School Community
Risky
Moderate
Safe

18a. The school community sensitized on COVID-19 pandemic and preventive measures, changes to the new normal of school attendance, rules for entry to the school, alternative timetables and any shifts in school culture, as products of the changes necessary to keep school a safe place of learning.

19. Other Considerations
Risky
Moderate
Safe

19a. Shifted classes and alternative timetables have been organized in order to decongest classrooms and maintain social distance.

Risky
Moderate
Safe

19b.  School has the capacity to implement remote learning approaches (this refers to new class modalities where shifts require that learners complement class time with at-home learning).

Risky
Moderate
Safe

19c. Provisions to ensure safety/protection of online, virtual, or distance learning.

Risky
Moderate
Safe

19d. Remediation, catchup and or accelerated learning curriculums and classes are available in order to address learning shortfalls due to school closure.

Risky
Moderate
Safe

19e. Availability of resources in the school and/or curriculum for students (MHPSS, safety, school feeding).

Risky
Moderate
Safe

19f. Continuous access to school resources (MHPSS, safety, school feeding) is made available to learners in a flexible capacity, aligned with shifted classes and alternative timetable arrangements necessary for social distancing (learner social support will continue even while learners adhere to social distancing timetable adjustment).

Risky
Moderate
Safe

19g. No large gatherings (e.g., school assemblies, sporting events, PTA/SBMC meetings) where safe distancing of at least two meters cannot be maintained.

SECTION D: COMPLIANCE MITIGATION MEASURES EXPLANATION

1. Fencing and Gate (integral to controlling alternative learning timetables and managing social distancing)
2. Classrooms & Learning Spaces
3. Management of Timetables
4. Management of Timetables
5. Doors and Windows
6. Disfenction
7. Infra-red Thermometers
8. Hand Sanitizers
9. Face Masks
10. Safe Water
11. Soap and Disinfectants
12. Management of Timetables
13. School Clinic
14. Boarding and Hostel Accommodation
15. Learners
16. Teachers and Administrators
17. Other Education Personnel
18. School Community
19. Other Considerations